Invoicing & Surcharging
Professional Invoicing with Payment Flexibility
Get paid faster with professional invoices that include secure payment links. Add compliant surcharging to pass processing costs to card-paying clients, or offer multiple payment options.
Understanding Invoicing & Surcharging
Getting paid shouldn't be a struggle. Yet many businesses send invoices and then wait—and wait—for payment. Unison's invoicing solution transforms this experience with professional digital invoices that include embedded payment links, making it easy for clients to pay instantly.
The psychology is straightforward: the more friction you remove from payment, the faster you get paid. When an invoice arrives with a "Pay Now" button that accepts cards, ACH, and other methods, clients pay in moments rather than adding it to their to-do list. Our clients typically see Days Sales Outstanding (DSO) decrease by 30-50% after implementing payment-enabled invoicing.
For B2B businesses concerned about processing fees eating into margins, surcharging offers a solution. Where permitted (which is most states for B2B transactions), you can add a compliant surcharge to credit card payments, offsetting your processing costs. Clients who want to pay by card can do so; they just cover the fee. Those who prefer to avoid the surcharge can pay by ACH or check.
Integration with your existing accounting workflow is seamless. Connect with QuickBooks, Xero, FreshBooks, and other platforms so invoice data flows automatically. No double entry, no reconciliation headaches. Send invoices from your accounting system and track payments in real-time.
Automated reminders ensure nothing falls through the cracks. Schedule gentle nudges before due dates and firmer reminders after. Clients appreciate the communication; you appreciate the improved cash flow.
Key Benefits
What Invoicing & Surcharging means for your business.
How It Works
Create Invoice
Create invoices in the portal or sync from your accounting software. Add line items, terms, and payment options.
Send to Client
Invoice emails with embedded payment link. Clients see a professional, branded invoice.
Client Pays
Client clicks to pay via card or ACH. Surcharge applies to card payments if enabled. Transaction completes in seconds.
Reconciliation
Payment syncs to accounting software. Invoice marked paid. Funds settle to your account.
What's Included
One-Click Payment Links
Clients pay directly from the invoice email—no portal login or manual entry. Accept credit cards, debit cards, and ACH bank transfers.
Compliant Surcharging
Add state-compliant surcharges on credit card payments where permitted. Clients pay the fee if they choose cards; you keep 100% of your invoice amount.
Automatic Payment Reminders
Schedule reminders before due dates and follow-ups after. Customizable cadence and messaging keeps payments on track.
Accounting Software Sync
Two-way integration with QuickBooks, Xero, and other platforms. Invoice and payment data flows automatically for clean books.
Recurring Invoicing
Set up automatic invoicing for retainer clients and subscription services. Bill on schedule without manual intervention.
Custom Templates
Branded invoice templates with your logo, colors, and custom fields. Professional appearance builds credibility.
Pricing Overview
Transparent pricing for your business.
Per Invoice
Small fee per invoice sent (typically $0.50-1.00)
Payment Processing
Standard card/ACH rates on payments collected
Surcharge Recovery
Recover up to 100% of card processing costs
Contact us for custom pricing based on your specific needs and volume.
Invoicing & Surcharging FAQs
How is surcharging different from cash discount?
Surcharging adds a fee to credit card payments at checkout. Cash discount displays prices that include processing, then discounts for cash/debit. Surcharging is prohibited in a few states and on debit cards. Cash discount is legal everywhere. For B2B invoicing, surcharging is often simpler and more appropriate.
Can I customize invoice templates?
Yes! Add your logo, brand colors, custom fields, and specific terms. Create multiple templates for different client types or services. Your invoices look professional and consistent with your brand.
How fast do payments settle?
Card payments typically settle within 1-2 business days. ACH payments take 3-5 business days for standard processing, with faster options available. You can see pending payments in real-time.
Do you integrate with QuickBooks?
Yes, we have direct integration with QuickBooks Online. Invoices and payments sync automatically. We also integrate with Xero, FreshBooks, and other popular accounting platforms.
What if a client disputes an invoice payment?
Our chargeback protection tools apply to invoice payments too. You receive alerts on disputes and our team helps you respond. Having invoice documentation typically strengthens your dispute position.
Can I set up recurring invoices?
Absolutely. Define the schedule (weekly, monthly, quarterly, etc.) and let the system generate and send invoices automatically. Perfect for retainer agreements, memberships, and subscription services.
Services That Pair Well
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